FACTUAL ACTIVITY RECORD · An activity record based on work that took place
Separating execution boundaries for the secretary and delivery roles
Keeping only local read-only checks with the secretary and delegating changes and GitHub operations to assigned role agents
Purpose
The CEO reported that Mako, the Executive Secretary, had repeatedly moved beyond organizing intent and routing role agents into delivery work and Git operations. Existing rules placed lightweight non-mutating investigation beside delivery operations available to implementers, but did not limit the subject of the latter clearly enough.
The CEO established the boundary that the secretary should not perform the work in principle but could inspect Git state, then asked Organization Designer to define the operating model. This Activity kept the existing roles and separated coordination and local read-only checks that the Executive Secretary could perform directly from practical work delegated to an assigned role agent across the repository's operating files.
Implementation
Yui, the Organization Designer, classified the problem as ambiguity in the executing subject rather than a missing capability. Executive Secretary would organize CEO intent, present candidate roles and sequencing, manage approval, gates, blockers, and progress, and integrate role-agent reports. Design, implementation, review, legal drafting, file changes, and Git or GitHub mutations would be performed by the specialist role that had received an approved assignment.
Rendering diagram…
AGENTS.md gained an Executive Secretary Execution Boundary. Repository checks performed directly by Mako were limited to local read-only operations, while remote Git reads and GitHub operations were assigned to role agents. Existing Standing Rules and the Software Delivery Workflow added the subject assigned role agent to implementation and delivery actions so CEO approval of delegation could not be interpreted as permission for Mako to perform the work directly.
## Executive Secretary Execution Boundary
Makoが直接行う:
- CEOの意図整理、routing、承認確認
- gate、blocker、進捗の可視化
- role agent報告の統合
- 軽い非変更調査
- repositoryのlocal read-only状態確認
割り当て済みrole agentへ委譲する:
- ファイル作成、編集、削除と実務成果物作成
- branch作成、commit、mergeなどのGit write操作
- remote Git操作
- GitHub上のPull RequestとIssueの操作Allowed local read-only checks were made concrete with examples including git status --short, git status --branch --short, git branch --show-current, git diff --stat, git diff --name-only, and git log --oneline -n 5. Git write operations such as creating branches, committing, and merging, together with remote Git operations such as fetch, pull, push, and ls-remote, were placed outside Mako's direct execution boundary.
The same boundary was added to .agents/skills/software-delivery/SKILL.md. The Skill was triggered by software features, bugs, and product-delivery requests and managed preconditions, role flow, GitHub behavior, delivery gates, and the report returned to the CEO. Its direct reference, .agents/skills/software-delivery/references/github-templates.md, was still loaded only when drafting an Issue or Pull Request and was not changed. This Activity changed the gate around who executed the process: Mako handled routing and reporting, while the assigned role agent handled branch creation, changes, verification, commits, pushes, and Draft Pull Request creation.
The command-rules documentation explained that the CLI guardrails applied to delivery operations performed by assigned role agents while Mako retained only local read-only checks. The opening comments and command explanations in .codex/rules/organization.rules were aligned with the same subject. Existing command decisions were not changed; the update documented an operating boundary that prevented allow entries from being interpreted as execution authority for the Executive Secretary.
Verification reviewed the four-file diff and ran git diff --check plus the equivalent whitespace check on the staged diff. No TOML changed, and the repository had no dedicated semantic validator for the rules or Markdown, so neither a TOML parse nor a command-rule evaluator was run for this change.
The CEO defined the problem and permitted boundary. Mako routed the work to Organization Designer, organized progress and blockers, integrated the return, and performed local read-only checks. Yui designed, implemented, and statically verified the four-file change.
What was confirmed
Verification results
AGENTS.md, the software-delivery Skill, the CLI-rules documentation, and the rules file aligned the executing subjects for Executive Secretary and assigned role agents.
Repository operations performed directly by Mako were limited to examples of local read-only checks. File changes, Git writes, remote Git operations, and GitHub Pull Request and Issue operations were delegated to assigned role agents.
The final change covered four files with 71 additions and 19 deletions. Whitespace checks on the working and staged diffs and manual diff review succeeded.
Existing command allow and prompt decisions were unchanged, and no command-rule evaluator was run. Whether Mako performed less delivery work after the change was also not measured, so the verified scope covered the operating subjects and responsibility boundary, document diff, and whitespace checks.
Basis for completion
The Activity was complete when the boundary between Executive Secretary routing, integration, and local read-only checks and assigned role-agent changes and delivery operations was reflected across AGENTS.md and three related files, and the manual diff review and whitespace checks passed.